Below is a copy of the contract required by all clients to be signed at the start of a project.
Base prices are located on the pricing page of the website and subject to change depending on the complexity of a project. Kelley York of Sleepy Fox Studio (hereafter referred to as "Designer") reserves the right to give the author, [Client First/Last name] (hereafter referred to as "Client"), a price differing from those listed on the website. All prices and fees will be disclosed upfront prior to work beginning.
Payments are to be remitted by Client via Dubsado, a business management system. Upon agreement of a quote, Designer will send an invoice for the full amount. On all work over $100, A $50 deposit is required per project/cover upfront to reserve your space. Should Client cancel, there is a project kill fee equal to $50 (therefore, will be covered by the deposit made). This does not apply to projects rescheduled and discussed ahead of time.
If the total dollar amount of the project is under $100, the entirety of the invoice is required to be paid upfront.
The remaining balance of the invoice is due upon approval of a low-resolution mock-up and before a high-resolution version is begun. No final files will be delivered on invoices with outstanding balances.
All covers are scheduled prior to payment exchange. Designer strives to get all work done as timely as possible. If Client's preferred date is booked and Client has a deadline to make that requires overtime on Designer's part, a rush fee will be in order and can be discussed in advance.
Please credit Sleepy Fox Studio somewhere within your book, such as on the copyright page, or on the back cover itself. Links should direct to www.sleepyfoxstudio.net.
The listed prices DO NOT GIVE CLIENTS ACCESS TO THE RAW .PSD FILES used to create your cover, due to copyright reasons and licensing restrictions on stock photos used. If Client feels they need the flattened artwork with separate text, this can be supplied for a nominal fee.
Upon request, Designer is happy to supply a transparent .png of Client's title for use in their book's interior or on promotional material at no extra charge
Designer retains copyright to the completed artwork (similar to buying a painting: you own the painting and can display it however you wish but the artist retains the copyright). Designer is allowed to display the work in her portfolio or as a printed work for promotional purposes.
Client has the exclusive license to use the final cover design (.pdf, .jpg, or other publishing-ready format) for their book cover and associated promotional materials. Client is responsible for following the licensing rules of the images and fonts used. Designer is not liable for Client misuse.
Logos are priced on complexity and prices listed are estimates. Logos using existing fonts and stock images ARE NOT AVAILABLE TO TRADEMARK due to licensing restrictions of those fonts and images. Trademark is only possible on logos that are fully custom illustrated.
EDITING OF FILES
Clients may not, without prior consent from Designer, "cut out" sections of their covers for use on future covers or other work unrelated to the book it was designed for. When in doubt, please ask first.
Information supplied via this website will never be sold or supplied to outside sources. It is only for use by Designer for the purpose of communication for Client's project.
PRESERVATION OF FILES
Designer guarantees to keep all working files for 4 years. Should a file become lost or damaged, Designer will recreate the file at no cost to the client.
Designer wants to ensure all Clients are completely happy with their covers. Revision rounds will be limited to four, after which each revision round will incur a $15 fee. Significant changes (such as swapping out photos) after a mock-up has been approved will incur a $20 revision fee. After finalizing a cover (when final files have been sent), requested changes will come with a $35 revision fee.
PUBLIC REVEAL OF COVERS AND DISCARDED CONCEPTS
Designer reserves the right to display Client's finished cover in their portfolio and on social media sites at their discretion, however, they will grant Client appropriate time for the public reveal of said cover. After 6 months, if the cover has not been made public, Designer reserves the right to post in their portfolio.
Designer also reserves the right to display any version of the cover that was created during the process if they feel it is a better representation of their skills and work than the final product.
Designer reserves the right to take any discarded concepts that differ from the final product and reuse them at a later time, either for another client or as a pre-made cover.
INFORMATION ON STOCK IMAGES
All stock images will be purchased under the Standard License from DepositPhotos.com. Images requested by Client from premium stock sites (such as ShutterStock.com, Neo-stock.com, etc.) will incur additional fees.
A Standard License permits use on eBook and print book covers, as well as promotional materials such as business cards or bookmarks (which fall under the "unusual size business card" category, and must contain promotional information, not just artwork). Standard Licenses DO NOT COVER things such as physical products i.e. mugs, t-shirts, stickers, tote bags, etc. Client will need to purchase an Extended License for this usage.
To review what DepositPhotos covers under their Standard vs. Extended Licenses, please see here: